Capex request memo
Ask ownership to approve a capital project, with the cost, the reason, and what happens if you wait.
Last tested 2026-10-19 Its example inputs were run through Claude Haiku 5.5, and an AI judge (Jev) scored the reply 70/100 for following the rules and doing the task.
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Example output
I wrote this by hand on 2026-10-19 from the made-up inputs below, to show what a good result looks like. Your results will vary, so read every draft before you use it.
Example inputs
- Project and property: Replace 2 rooftop HVAC units, Northgate Plaza
- Bids and cost: Bid A $38,400 (Comfort Air). Bid B $41,900 (Metro Mechanical, 10-yr warranty vs 5)
- Why now, and the risk of waiting: Both units are 22 years old, failed twice this summer, tenant in Suite 7 complained in writing
Request: Approve $41,900 to replace two rooftop HVAC units at Northgate Plaza.
Cost
- Comfort Air: $38,400, 5-year warranty
- Metro Mechanical: $41,900, 10-year warranty
I recommend Metro. It costs $3,500 more but doubles the warranty.
Reason: Both units are 22 years old and failed twice this summer. The Suite 7 tenant complained in writing.
Risk of waiting: another failure during peak season, more emergency repair calls, and a tenant who's already unhappy.
Recommendation: Approve the Metro Mechanical bid so work can be scheduled before spring.AI drafts can be wrong. Check every fact, name, and number before you send anything. Free: build prompts with no limit and 5 AI runs a day. A paid plan: 100 runs a day, 1,000 checks a day, batch runs for 50 contacts.
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