Tenant renewal proposal letter
Propose renewal terms to a commercial tenant, clearly and early.
Last tested 2026-10-19 Its example inputs were run through Claude Haiku 5.5, and an AI judge (Jev) scored the reply 73/100 for following the rules and doing the task.
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Example output
I wrote this by hand on 2026-10-19 from the made-up inputs below, to show what a good result looks like. Your results will vary, so read every draft before you use it.
Example inputs
- Tenant and current lease (rent, expiration): Bean There Coffee, Suite 4, $30/RSF, expires June 30, 2027
- Renewal terms you're offering: 5-year renewal at $31.50/RSF, 3% bumps, $10/RSF TI allowance, 2 months free rent
- Response deadline: Jan 15, 2027
Subject: Renewal proposal for Suite 4
Hi [Name],
Your lease for Suite 4 runs through June 30, 2027, and we'd like to keep Bean There at Northgate. Here's what we're proposing:
- Term: 5 years starting July 1, 2027
- Rent: $31.50 per RSF to start, increasing 3% each year
- Tenant improvements: $10 per RSF allowance
- Free rent: 2 months
This is a proposal. Nothing is final until we both sign a lease amendment.
Could you let us know by January 15, 2027? If you'd like to talk it through, I'm happy to come by the shop.
[Name]
[Company]AI drafts can be wrong. Check every fact, name, and number before you send anything. Free: build prompts with no limit and 5 AI runs a day. A paid plan: 100 runs a day, 1,000 checks a day, batch runs for 50 contacts.
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